RESOURCE CENTRE MANUAL
4.8 Sample letters
4.8.1 Letter requesting free materials
Attach this letter to the order form (see Section 4.8.4)
HEALTHLINK WORLDWIDE
Date __________________
Health Information Project
PO Box 111
Capital City
Ghana
Dear Sir/Madam
The Health Information Project is a registered non-governmental organisation that
provides practical information to primary health care workers throughout Ghana. We have
a resource centre containing 5,000 books, journals, training manuals, reports and
audiovisual materials. We receive about 40 visitors and respond to about 15 written or
telephone enquiries each week. We publish a newsletter, Practical Health, and we have
produced a series of information packs and factsheets to meet requests for information on
particular topics.
The Health Information Project receives most of its funding from the national government
and overseas funding agencies. Some funds are also generated through membership fees
and charges for services such as photocopying and hiring out the resource centre for
meetings.
We regularly review the information needs of users through structured needs assessments
and informal conversations. We continually need to add new materials to the collection to
keep up-to-date with changing needs. However, our budget for new materials is very
limited.
I am writing to ask if we could receive a free copy of the material described on the attached
order form. We saw it advertised in_______________________________
The material will make a very useful addition to the collection. In particular, we will use it
to________________________________________________________________
Thank you for considering this request. I look forward to hearing from you.
Yours faithfully
I C Books
Resource Centre Officer
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SECTION 4: DEVELOPING THE COLLECTION